The Legacy Room™

1. Agreement Between You and Us

These Terms of Service (the “Terms”) form a binding agreement between you (“you,” “User”) and JoMar Business Solutions™ (“JoMar,” “we,” “us,” “our”). By creating an account, accepting an invitation to a Family Room, purchasing anything, or otherwise using The Legacy Room™ (the “Platform”), you agree to these Terms. If you do not agree, do not use the Platform.

These Terms work together with three other documents that together form the complete agreement between you and us: the Privacy Policy (how we handle information), the Family Room Constitution (how a room is governed — the Griot, membership, succession, and the Governance Ledger), and the Contributor Agreement (who owns family content and the licence you grant). The Consumer Data Rights Addendum, referenced in the Privacy Policy, sets out your statutory privacy rights. If there is a conflict, the Constitution controls governance questions, the Contributor Agreement controls content-ownership questions, the Privacy Policy and Addendum control data questions, and these Terms control everything else.

2. What The Legacy Room Is — and Is Not

The Legacy Room is a family heritage preservation platform. It helps families build and steward a shared record of their people, stories, images, recordings, documents, and relationships, with particular care for African American family history reconstructed across fragmented pre- and post-emancipation records.

What the Platform is not

• Not a certification of genealogical truth. The Platform preserves and presents a family’s memory and research. It does not certify that any person, relationship, date, or lineage is factually or legally established.
• Not a determination of identity, inheritance, or legal status. Nothing in a room creates, proves, or transfers any legal right, claim, or inheritance.
• Not professional advice. The Platform and its AI features do not provide legal, financial, tax, or medical advice. Consult a licensed professional for those.
• Not a DNA or genetic-testing service. The Platform does not currently collect, process, or interpret genetic or ancestry-test data.
• Not a medical or health-records system. Do not enter medical or health information about any person into a room.

3. Your Account and Eligibility

• You must be at least 18 years old and able to enter a binding contract.
• The Founder of a room creates it; everyone else joins by invitation (Constitution §4).
• You must provide accurate information and keep it current.
• You are responsible for keeping your credentials confidential and for activity under your account; tell us promptly at leslie@jomarbusinesssolutions.com if you suspect unauthorised access.
• We recommend enabling multi-factor authentication.

4. Roles, Governance, and the Griot

Each Family Room is governed by the Family Room Constitution, which is incorporated into these Terms by reference. By creating or joining a room you accept the Constitution, including that a single Griot stewards the room, that membership is by invitation, that succession of the Griot is a deliberate and logged event, and that JoMar does not adjudicate disputes about a family’s history.

5. Your Content

You retain ownership of the content you contribute. The Contributor Agreement governs ownership of family content, the limited licence you grant so the Platform and your family can use it, and what happens to your contributions if you leave a room. By using the Platform you agree to the Contributor Agreement.

6. Purchases, Billing, and Access

Access to the Platform and certain products and features may require payment. Fees, plans, and what each includes are shown at the point of purchase. Payments are processed by Stripe; by providing payment information you authorise the applicable charges. Sales tax may apply depending on your location.

7. Heritage Editions and Physical Products

The Platform may let you order physical products — printed heritage books and editions drawn from your family record. These are made to order and produced and shipped by a third-party print-on-demand fulfilment provider. When you place an order, you authorise us to share the information needed to fulfil it (such as the content to be printed and your shipping name and address) with that provider. Because each item is custom-made from your family’s record:

• Orders enter production after purchase and generally cannot be changed once production begins.
• Delivery times depend on the fulfilment provider and your location.
• We will replace or refund items that arrive defective or damaged, or that differ materially from what you ordered, consistent with applicable law.

8. Acceptable Use

You agree not to:

• Upload or enter health, medical, genetic, or DNA information about any person. The Platform is not a medical or health-records system and must not be used to store such information.
• Use the Platform for any unlawful purpose, or to harass, defame, threaten, or harm any person.
• Upload content you do not have the right to share, or that infringes another’s rights (see the Contributor Agreement).
• Add a living person’s information without consent or another lawful basis.
• Attempt to access rooms, records, or accounts that are not yours, or circumvent the Platform’s roles, permissions, rate limits, or security.
• Reverse engineer, decompile, scrape, or data-mine the Platform beyond your own family’s records.
• Resell, sublicense, or commercially exploit the Platform or another member’s content.
• Attempt prompt injection, jailbreaks, or other adversarial use of the AI features, or use them to extract another family’s data or to produce prohibited content.
• Upload viruses or malicious code.

9. AI Features

The Platform uses artificial intelligence (powered by Anthropic’s Claude) to support research and the reconstruction of fragmented family history. AI outputs are research aids, not verified facts or professional advice; suggested connections remain proposed or inferred until the Griot verifies them (Constitution §6). You are responsible for reviewing AI output before relying on it. The Contributor Agreement §9 and the Privacy Policy describe AI use and data handling in more detail.

10. Intellectual Property

The Legacy Room platform, the Family Room governance model, the Governance Ledger, the software, workflows, educational materials, trademarks, branding, and related intellectual property are owned by JoMar Business Solutions™ and may not be copied, reverse engineered, reproduced, licensed, or used to create competing products without written permission.

The Legacy Room is not only software; it is a governance system. JoMar’s intellectual property includes, without limitation: the platform and its code; the Family Room™ governance model and the Griot stewardship framework; the Governance Ledger™; the proposed / inferred / verified record model; the research and reconstruction workflows; the user interface and the Living Baobab navigation experience; the AI system prompts and configuration; the educational and training materials; and the brand names, logos, and trademarks of JoMar Business Solutions™, the ClarityCommand™ ecosystem, and The Legacy Room™.

These materials are the exclusive property of JoMar or its licensors and are protected by U.S. copyright, trademark, trade-secret, and other laws. Except for the limited, non-exclusive, non-transferable, revocable licence we grant you to use the Platform for the personal, family purposes contemplated by these Terms, you may not copy, reproduce, reverse engineer, decompile, republish, or use any part of the platform, its workflows, its governance structures, its methodologies, its designs, or its educational materials to build, train, or operate a competing or derivative product or service, without JoMar’s prior written permission.

Your family content remains yours, as set out in the Contributor Agreement; JoMar holds it as a service provider. JoMar’s ownership of the platform does not extend to your content, and your ownership of your content does not extend to the platform.

11. Disclaimers

THE PLATFORM IS PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND, express or implied, except those that cannot be disclaimed under Texas law. We do not warrant that the Platform will be uninterrupted, error-free, or secure; that AI outputs or reconstructed records will be accurate or complete; or that the Platform will establish any genealogical or legal fact. We strongly encourage you to keep your own copies of irreplaceable content.

12. Limitation of Liability

To the fullest extent permitted by Texas law, JoMar’s total aggregate liability for any claim arising out of or relating to these Terms or the Platform is limited to the greater of (a) the amounts you paid us in the twelve months before the claim, or (b) one hundred dollars ($100). JoMar is not liable for indirect, incidental, special, consequential, exemplary, or punitive damages — including lost profits, lost data, lost or altered family content, business interruption, or emotional distress — regardless of legal theory and even if advised of the possibility.

13. Indemnification

You agree to defend, indemnify, and hold harmless JoMar, Leslie Green-Wallace, and our officers, employees, agents, and contractors from any claim arising out of: your use or misuse of the Platform; your violation of these Terms, the Constitution, or the Contributor Agreement; your contribution of content you did not have the right to share or of a living person’s information without a lawful basis; or your violation of any law or third-party right.

14. Termination

• You may cancel your account at any time from the Platform or by email.
• We may suspend or terminate access for breach, non-payment, fraud, or as required by law, or for any reason on 30 days’ notice.
• On termination of your account, your right to use the Platform ends. Your private account data is handled under the Privacy Policy, and data export is available within 30 days of termination.
• Your contributions to a room’s shared family record may remain part of that record under the Griot’s stewardship, as set out in the Contributor Agreement §10 and the Constitution.
• If a terminating account holds the Griot role, succession is handled under Constitution §8 so the room is not orphaned.
• Platform continuity. If JoMar transfers ownership of the Platform, merges, sells assets, or discontinues the service, you will be given reasonable notice and an opportunity to export your family records, subject to technical limitations and applicable law (see Constitution §13).

15. Governing Law and Dispute Resolution

15.1 Governing law and venue

These Terms are governed by the laws of the State of Texas, without regard to conflict-of-laws principles. The Federal Arbitration Act governs the interpretation and enforcement of this Section 15. For any claim not subject to arbitration, the exclusive venue is the state or federal courts in Tarrant County, Texas, and you consent to their personal jurisdiction.

15.2 Informal resolution first

Before starting arbitration, the party with a dispute must send written notice describing it and the relief sought, and the parties will negotiate in good faith for at least 30 days.

15.3 Agreement to arbitrate

Except for the carve-outs below, any dispute arising out of or relating to these Terms, the Platform, or the relationship between you and JoMar — in contract, tort, statute, or any other theory — will be resolved by final and binding individual arbitration administered by the American Arbitration Association (“AAA”) under its Consumer Arbitration Rules, as modified here. The seat is Tarrant County, Texas, though the arbitration may proceed by phone, videoconference, or written submissions.

15.4 Class-action and jury-trial waiver

TO THE MAXIMUM EXTENT PERMITTED BY LAW, YOU AND JOMAR EACH WAIVE THE RIGHT TO A JURY TRIAL AND THE RIGHT TO BRING OR PARTICIPATE IN ANY CLASS, COLLECTIVE, MASS, OR REPRESENTATIVE PROCEEDING. Disputes must be brought in an individual capacity only, except as provided in the batched-arbitration provision. If this waiver is held unenforceable as to a particular claim, that claim must proceed in court, and the rest of this Section 15 remains in effect.

15.5 Carve-outs

• Either party may bring a qualifying individual claim in small-claims court in Tarrant County, Texas.
• Either party may seek emergency injunctive or equitable relief in court to protect intellectual property, prevent unauthorised access to the Platform, or address misuse of credentials.

15.6 Batched arbitration

If 25 or more individuals submit substantially similar arbitration demands through the same or coordinated counsel within a 60-day period, the demands will be administered in sequential batches of 50 to manage cost and timing fairly; each demand is still decided on its own merits.

15.7 Your right to opt out

You may opt out of this arbitration agreement by emailing leslie@jomarbusinesssolutions.com within 30 days of first accepting these Terms, with the subject line “Arbitration Opt-Out,” your full name, and the email on your account. Opting out will not affect any other part of these Terms and you will not be treated differently for it. If you opt out, disputes proceed in the Tarrant County courts.

15.8 Survival

This Section 15 survives termination of your account and of these Terms.

16. Electronic Signatures and Records

These Terms are entered into electronically. Clicking “I accept,” submitting a signup or invitation-acceptance form, or otherwise affirmatively indicating acceptance constitutes your electronic signature under the federal E-SIGN Act (15 U.S.C. § 7001 et seq.) and the Texas Uniform Electronic Transactions Act (Tex. Bus. & Com. Code Ch. 322). You consent to receive these Terms and all related records electronically. You may request a paper copy by email; a reasonable fee may apply. To access electronic records you need a current internet-connected device, a modern browser, and the ability to view and save PDF files.

17. General

• Changes. Material changes are communicated by email and in-app notice at least 14 days before they take effect; continued use after that constitutes acceptance.
• Entire agreement. These Terms, with the Privacy Policy, Constitution, and Contributor Agreement, are the entire agreement and supersede prior communications.
• Severability. An unenforceable provision is severed; the rest stays in force.
• No waiver. Failure to enforce a provision is not a waiver of it.
• Assignment and business transfer. You may not assign these Terms; JoMar may assign them to a successor in a sale, merger, or acquisition, in which case the successor is bound by these Terms and the Family Room Constitution, and you will be notified in advance (see Constitution §13).
• Force majeure. Neither party is liable for delays from causes beyond its reasonable control.
• Notices. To leslie@jomarbusinesssolutions.com.

Acceptance

Your acceptance of these Terms is recorded electronically at signup or when you accept an invitation. The record includes your name, email address, the version accepted, and the date and time. You may request a copy at any time by emailing leslie@jomarbusinesssolutions.com.

1. Who We Are

JoMar Business Solutions™ (“we,” “us,” “our”) is a Texas business operated by Leslie Green-Wallace from 3000 S Hulen Street, Suite 124-964, Fort Worth, TX 76109. We operate The Legacy Room™, a family heritage preservation platform. Questions about this Policy: leslie@jomarbusinesssolutions.com.

2. What This Product Is, for Privacy Purposes

The Legacy Room holds a family’s shared record — people, stories, images, audio recordings, documents, and relationships — much of which is about people other than you, including both living relatives and deceased ancestors, and some of which is sensitive by nature. Because of that, this Policy gives special attention to third-party and living-person data (§5) and to the limits of deletion for a shared record (§9). The Platform is not a medical or health-records system, and is not a DNA or genetic-testing service; do not enter health or genetic information about any person.

3. Information We Collect

3.1 Account information

• Name, email address, and a hashed password.
• Your role in a room (Founder/Griot, Contributor, Council) and acceptance records (name, email, document version, date and time you accepted each legal document).
• Billing and order history, processed by Stripe (we do not store card numbers).

3.2 Family record content

The content you and your family add to a room, including stories and biographical notes; photographs and images; audio recordings; uploaded documents; and relationship and lineage information. This content may describe living people and deceased people, and may include sensitive historical material.

3.3 Governance data

Entries in the Governance Ledger — a record of governance actions in a room (invitations, members joining, media changes, and transfers of the Griot role), with timestamps and attribution.

3.4 Technical and usage data

• IP address, browser, device, and operating system.
• Login times, session activity, and feature-usage analytics (first-party only).
• Error and crash logs (via Sentry), scrubbed of sensitive content.
• AI interactions — prompts you enter and documents you choose to analyse (§6).

4. How We Use Information

• To provide and maintain the Platform and a family’s room.
• To deliver features you use, including AI-assisted research and physical Heritage Editions you order.
• To process payments and fulfil orders.
• To secure the Platform, prevent fraud and abuse, and enforce our Terms.
• To communicate service, security, and billing notices, and the legal documents you accepted.
• To improve the Platform, using aggregated or de-identified data — never your individual family content to train AI models.
• To comply with legal obligations.

We do not sell your information, share it with advertisers, or use it for cross-context behavioural advertising.

5. Third-Party and Living-Person Data

Much of what a room holds is information about people who are not the account holder. This is the heart of heritage work, and it carries real responsibility.

• When you add information about another person — living or deceased — you represent that you have the right or a lawful basis to do so, and, for living and identifiable people, any consent that is appropriate (Contributor Agreement §5).
• A living, identifiable person may ask to have their own personal information removed, subject to the shared-record limit in §9 and the Constitution §11.
• We process family content on behalf of the members who contribute and steward it. We do not independently market to, profile, or sell information about the people described in a room.

6. Artificial Intelligence

The Platform uses Anthropic’s Claude to support research and reconstruction. When you use an AI feature, your prompt — and, if you choose to analyse a document, that document’s contents — is sent to Anthropic to generate a response that is returned to you. Anthropic does not use this data to train its models when accessed through our integration. AI outputs are research aids that remain proposed or inferred until verified by the Griot. We retain a record of your AI interactions in your account; you may request its deletion.

7. Who We Share Information With

We share information only with the service providers needed to operate the Platform, each contractually required to protect it. As of the effective date, these are:

8. Retention

• Family record content and account data: kept while the account/room is active; handled per the Terms and Contributor Agreement on departure, and the shared-record limit in §9.
• Billing and tax records: 7 years (IRS and Texas requirements).
• Acceptance / consent records: 7 years.
• Backups: purged on a standard 30-day rotation after deletion.

9. Your Rights, and the Shared-Record Limit

You may request access, correction, deletion, or a portable copy of your personal information. Your specific statutory rights — under California, Texas, and other state laws — and how to exercise them are set out in the Consumer Data Rights Addendum.

10. Children

The Platform is intended for adults 18 and older. We do not knowingly allow anyone under 18 to hold an account. Information about children may appear in a family record only because an adult member with authority entered it. We do not direct the Platform to children or knowingly collect personal information from a child under 13; if we learn we have, we will delete it.

11. Security

We protect information with encryption in transit (TLS 1.2+) and at rest (AES-256 via Google Cloud), role-based access controls and Firestore Security Rules, hashed passwords, available multi-factor authentication, and audit logging. No system is perfectly secure; you use the Platform at your own risk and should keep your own copies of irreplaceable content.

12. Breach Notification

If a breach affects your personal information, we will notify you in accordance with applicable law, including the Texas Identity Theft Enforcement and Protection Act, describing the nature of the incident, the categories of data involved, and the steps taken.

13. International

The Platform is operated from the United States and intended for U.S. users. If you access it from elsewhere, your information is transferred to and processed in the United States. We do not currently offer the Platform to residents of the EU or UK; if you are in such a region, please do not enrol.

14. Changes and Contact

We may update this Policy. Material changes are communicated by email and in-app notice at least 14 days before they take effect. For privacy questions or requests, contact Leslie Green-Wallace at leslie@jomarbusinesssolutions.com; we respond within 30 days.

Acceptance

Your acceptance of this Privacy Policy is recorded electronically at signup or when you accept an invitation. The record includes your name, email, the version accepted, and the date and time. You may request a copy at any time by emailing leslie@jomarbusinesssolutions.com.

Introduction

When you contribute to a Family Room, you are not handing your family’s memory away. You keep what is yours. You give the room — and the people in it — permission to hold it, show it, and preserve it.

This Contributor Agreement (“Agreement”) is between you (“you” or “Contributor”) and JoMar Business Solutions™ (“JoMar,” “we,” “us”), the company that operates The Legacy Room™. It explains who owns the content you add, the permission you give so the platform and your family can use it, what you promise about the content you add, and how the Griot’s stewardship affects your contributions. It is part of the Legacy Room legal set and is read together with the Terms of Service, the Privacy Policy, and the Family Room Constitution.

1. Who Can Join, and How

You must be at least 18 years old and able to enter a binding agreement to hold a Legacy Room account. Membership in a room is by invitation only: an invitation is issued to your email address, and you accept it from the account holding that address. You cannot add yourself to a room you were not invited to.

Rooms include both Contributors, who add to the family record, and Viewers, who have read-only access. This Agreement governs the act of contributing. If you are invited purely as a Viewer and never contribute, you are bound by the Terms of Service, Privacy Policy, and Family Room Constitution, but the contribution and licence terms below apply to you only if and when you contribute. The moment you add a story, image, recording, document, or relationship to a room, you are a Contributor for the purposes of this Agreement.

2. What “Your Contributions” Means

“Your Contributions” are the things you add to a room, including:

• Stories, recollections, biographical notes, and written history.
• Photographs and images.
• Audio recordings (oral histories, interviews, voices).
• Documents you upload (records, letters, certificates, clippings).
• Relationship and lineage information — people, and how they connect.
• Comments, corrections, and questions you raise about records.

3. You Keep Ownership of What You Contribute

You retain ownership of Your Contributions. Adding something to a room does not transfer its ownership to JoMar, to the Griot, or to the family. We do not claim ownership of your stories, your photographs, your recordings, or your documents, and we do not use Your Contributions to train artificial-intelligence models.

4. The Permission You Grant

So that the platform can preserve and present Your Contributions and so your family can experience them, you grant two permissions. Both are limited to the purposes below — they are not a general license to exploit your content.

4.1 To JoMar (to run the platform)

You grant JoMar a non-exclusive, worldwide, royalty-free licence to host, store, copy, back up, process, display, and transmit Your Contributions, solely to operate, maintain, secure, and improve the Legacy Room and to provide the features you and your family use — including, where you choose to use them, AI-assisted research features (Section 9) and physical print products such as heritage books and editions you order.

4.2 To your Family Room (so your family can see it)

You grant the members of the room you contribute to a non-exclusive licence to view and experience Your Contributions within that room, and to incorporate them into the shared family record under the stewardship of the Griot, consistent with the Family Room Constitution.

5. What You Promise About What You Add

Because a Family Room holds real people’s images, voices, and stories, what you contribute has to be yours to share. You represent and warrant that, for everything you add:

• You have the right to contribute it, and doing so does not infringe anyone’s copyright, privacy, or other rights.
• For photographs and recordings that include other people, you have the rights or permissions needed to share them — including, where appropriate, the consent of the people depicted or recorded (or those who speak for them).
• For information about a living, identifiable person, you have that person’s consent or another lawful basis to add it, and you understand they may ask to have their personal information removed (Constitution §11).
• It is not unlawful, defamatory, harassing, or designed to deceive the family record.

You are responsible for what you contribute. If something you add should not have been added — because you did not have the rights, or a depicted person objects — you will work with the Griot and JoMar in good faith to correct or remove it.

6. The Griot’s Stewardship Over Your Contributions

A Family Room is a shared, stewarded record, not a personal cloud drive. When you contribute, you accept that the room’s Griot may organise, caption, verify, correct, or in some cases remove contributions in order to keep the family record coherent and accurate, as described in the Constitution. The Griot’s actions over the record’s shape are logged to the Governance Ledger.

This stewardship does not change who owns Your Contributions (Section 3). If you disagree with how a contribution of yours has been stewarded, your remedy is the correction-and-dispute process in the Constitution (§7), and — always — the ability to export your own contributions (Section 11) and to leave the room.

7. Sensitive and Historical Content

The Legacy Room is built for families whose records run back through enslavement and the fractures that surround it. Some content in a room — records of enslaved ancestors, the documents and names of that era, painful family history — is sensitive by nature. You agree to treat such content, and the people it concerns, with dignity, and to use the room’s research and reconstruction features to honour that history rather than to distort or exploit it.

8. Uses That Are Not Allowed

You agree not to use a Family Room or anything in it to:

• Upload content you do not have the right to share, or that infringes another person’s rights.
• Add false records intended to deceive the family, or to harass, defame, or harm any person.
• Add a living person’s information without consent or another lawful basis.
• Resell, redistribute, or commercially exploit another member’s contributions or the room’s content outside the family.
• Attempt to access rooms, records, or accounts that are not yours, or to circumvent the platform’s roles, permissions, or security.
• Misuse AI features — including attempts to extract another family’s data or to manipulate the system into producing prohibited content.

9. AI-Assisted Research and Reconstruction

The Legacy Room uses artificial intelligence (powered by Anthropic’s Claude) to help reconstruct fragmented histories, suggest connections, organise records, and support research, particularly across pre- and post-emancipation records. You understand that:

• AI outputs are research aids, not verified facts. Suggested links and reconstructions are presented with a confidence level and remain proposed or inferred until the Griot verifies them (Constitution §6).
• AI may be wrong, incomplete, or out of date, and must be reviewed by a person before being treated as part of the official record.
• AI guidance in the Legacy Room is educational and genealogical — it is not legal, financial, medical, or other professional advice, and it does not establish any legal fact about inheritance, identity, or status.
• When you use an AI feature on specific content (for example, analysing an uploaded document), that content is sent to the AI provider to perform the analysis; the provider does not use it to train its models when accessed through our integration. The Privacy Policy describes this in full.

10. If You Leave, or Are Removed From, a Room

You may leave a room at any time. The Griot may also remove a member under the Constitution. Either way, this Agreement distinguishes two different things:

What happens

Your account & private data Handled under the Privacy Policy. You can export it and request its deletion, subject to the limited records we are required to keep.

11. Exporting Your Contributions

You may request an export of Your Contributions in a structured, commonly used format, so you always have your own copy of what you added — your stories, your images, your recordings, and the relationship information you provided. This right does not require the room to delete the shared record (Section 10); it ensures you are never locked away from your own work.

12. Disclaimers

The Legacy Room is provided “as is” and “as available,” without warranties of any kind, express or implied, except those that cannot be disclaimed under Texas law. We do not warrant that the platform will be uninterrupted, error-free, or secure, that AI outputs or reconstructed records will be accurate or complete, or that the platform will establish any legal fact about a person, a relationship, an identity, or an inheritance. The Legacy Room preserves and presents a family’s memory; it does not certify genealogical or legal truth.

13. Limitation of Liability

To the fullest extent permitted by Texas law, JoMar’s total liability to you for any claim arising out of or relating to this Agreement or your use of the Legacy Room is limited to the greater of (a) the amounts you paid us in the twelve months before the claim, or (b) one hundred dollars ($100). JoMar is not liable for indirect, incidental, special, consequential, exemplary, or punitive damages, including lost data, lost content, or emotional distress arising from the loss, alteration, or disclosure of family content, even if advised of the possibility.

14. Indemnification

You agree to indemnify, defend, and hold harmless JoMar Business Solutions™, Leslie Green-Wallace, and our officers, employees, agents, and contractors from any claim, demand, loss, or damage (including reasonable attorneys’ fees) arising out of: (a) Your Contributions; (b) your breach of this Agreement or the Constitution; (c) your contribution of content you did not have the right to share, or of a living person’s information without a lawful basis; or (d) your violation of any law or any third party’s rights.

15. Governing Law and Dispute Resolution

This Agreement is governed by the laws of the State of Texas, without regard to conflict-of-laws principles. The intended approach to disputes mirrors the other Legacy Room and ClarityCommand documents: a required informal-resolution step first, then individual binding arbitration in Tarrant County, Texas under the American Arbitration Association’s Consumer Rules, with a class-action waiver and a 30-day right to opt out of arbitration. Claims that qualify for small-claims court, and requests for emergency relief to protect intellectual property or platform security, are carved out.

16. General

• Changes. We may update this Agreement; material changes are communicated by email and in-app notice at least 14 days before they take effect, consistent with the other Legacy Room documents.
• Entire agreement. This Agreement, with the Terms of Service, Privacy Policy, and Family Room Constitution, is the complete agreement about your contributions to a room.
• Severability. If a provision is unenforceable, the rest stays in force.
• Assignment. You may not assign this Agreement; JoMar may assign it to a successor entity.
• Relationship to the Constitution. On governance questions the Constitution controls; on ownership and licence questions this Agreement controls.
• Platform intellectual property. The Legacy Room platform itself — its software, workflows, governance model, designs, branding, and educational materials — is JoMar’s proprietary intellectual property, as set out in Terms of Service §10. Your ownership of Your Contributions (Section 3) is separate from, and unaffected by, JoMar’s ownership of the platform.

Acceptance

Your acceptance of this Agreement is recorded electronically when you accept your invitation and join a Family Room. The record includes your name, email address, the version of the Agreement you accepted, and the date and time of acceptance. You may request a copy of your acceptance record at any time by emailing leslie@jomarbusinesssolutions.com.

Preamble

The Legacy Room is not asking African American families to prove they belong before they are preserved.

Most family-tree products are databases: a record is true if a document proves it, and everything else is discarded. The Legacy Room is built on a different premise. For families whose records were deliberately fragmented — across the line of 1870, across enslavement, across names that were taken and given — memory, testimony, and inference are not second-class evidence. They are the record. This Constitution exists so that a family can hold that record together with clear authority, honest sourcing, and a path forward when people disagree or when stewardship must pass to the next generation.

A Family Room is the bounded space in which one family keeps its people, its stories, its images and recordings, and its decisions. This Constitution governs life inside a room. It is one of the Legacy Room legal documents and should be read together with the Terms of Service, the Privacy Policy, and the Contributor Agreement. Where this Constitution speaks to in-room governance — who may do what, and how — it controls; the other documents control their own subjects (commercial terms, data handling, and the content licence).

1. Definitions

2. The Family Room and the Founder

A room is created by one person, the Founder, who becomes its first Griot. The facts that establish the room — who founded it, when, and its identity — are fixed at creation and are not editable from inside the app by any member, including the Griot. They can be changed only through the deliberate, server-side processes described in this Constitution (for example, succession). This is intentional: the room’s identity should not drift by accident.

A room belongs to the family it preserves. The Founder does not own the family’s memory; the Founder opens and stewards the space in which the family keeps it. JoMar Business Solutions provides and maintains that space but is not a member of the family and is not the Griot (see Section 12).

3. The Griot — Authority and Stewardship

The Griot is the room’s steward. The role carries authority so that the record stays coherent and so that one accountable person can speak for the room’s structure — but it is stewardship, not ownership. The Griot holds the family’s memory in trust for the family.

3.1 What the Griot may do

• Invite people into the room and set each invited person’s role.
• Create, organise, correct, and verify records.
• Add, update, and remove Living History (photos, audio, documents).
• Mark a record as official (Section 6).
• Resolve correction requests and disputes within the room (Section 7).
• Designate a Successor and pass the Griot role on (Section 8).
• Set or restore a member’s access status, where the platform supports it.

3.2 What the Griot may not do

• Claim personal ownership of another member’s contributions. The Contributor Agreement governs ownership; the Griot’s authority is custodial.
• Reassign the Griot role by an ordinary in-app action. Succession is a deliberate, logged event (Section 8).
• Erase the Governance Ledger or any individual entry in it (Section 9).
• Override a living person’s right to have their own personal information removed (Section 11).

4. Members, Contributors, and Roles

Membership in a room is by invitation only. A person cannot add themselves to a room; an invitation is issued to a specific email address, and only the account holding that address may accept it. This keeps a forwarded link from being redeemed by the wrong person.

4.1 Roles

4.2 What members may do depends on role

Every member, whatever their role, may view the room’s records and its Governance Ledger, ask that their own personal information be handled under the Privacy Policy (Sections 10–11), and leave the room at any time. Contributors and the Griot may additionally contribute stories, images, recordings, and relationship information, and may request correction of a record they believe is wrong (Section 7). A Viewer has read-only access and does not contribute; if a Viewer is later given the Contributor role, the Contributor Agreement’s contribution terms apply from that point.

4.3 What a member may not unilaterally do

• Overwrite or un-verify an official record.
• Remove another member, or change another member’s role.
• Take the Griot role, or transfer the room.

5. The Family Council

A single Griot keeps the record coherent, but stewardship should not rest on one person alone. The Family Council is the room’s continuity body. The Griot recognises Council members; every person who has previously served as Griot remains on the Council automatically after passing the role on.

The Council is advisory by default. Its role is to (a) preserve institutional memory across Griots, (b) advise on contested records and disputes (Section 7), and (c) participate in succession when the Griot has not designated a Successor or can no longer act (Section 8). The Council does not hold the Griot’s day-to-day authority unless and until one of its members becomes Griot.

6. How a Record Becomes Official

The Legacy Room distinguishes what is proposed or inferred from what the Griot has verified. Every relationship in the record carries a source and a confidence level. A relationship brought in from an imported family tree, or inferred during data migration, is marked as inferred and carries a confidence of “likely” — it existed in the source data but has not yet been confirmed by the Griot under this room’s standards.

Marking a record official does not claim certainty the record cannot bear. It records that the room’s steward, applying the family’s knowledge and judgement, stands behind it. Honest sourcing is the point: an inferred record openly labelled as inferred is more faithful to this work than a guess dressed as a fact.

7. Corrections and Disputes

Family history is contested by nature. This Constitution gives disagreement a path instead of a battlefield.

1 Request. Any member may request a correction to a record, with their reason. 2 Review. The Griot reviews the request and either makes the correction, declines it with a reason, or records both accounts where the truth is genuinely disputed. 3 Escalation. If the requesting member is not satisfied, they may bring the matter to the Family Council for advice. 4 Recording, not erasure. Where a fact is honestly disputed and cannot be resolved, the room may hold the competing accounts side by side rather than force a single answer. A correction request and its outcome are written to the Governance Ledger.

8. Succession of the Griot

Succession is the question most family-history tools never answer: what happens to the record when the person holding it can no longer hold it. The Legacy Room treats the passing of the Griot role as a deliberate, single, logged event — never a casual setting change.

8.1 One Griot at a time

A room has exactly one Griot. There are no co-Griots in authority. Plural stewardship lives in the Family Council, not in the Griot field itself. This keeps accountability and the chain of custody unambiguous.

8.2 Living handoff

A Griot may pass the role to another member while still active. The handoff is performed as a single atomic operation and may be initiated only by the current Griot. The incoming person must already be an active member of the same room. When the handoff completes: the room’s Griot becomes the new person; the outgoing Griot steps down to an active Contributor and is placed on the Family Council, keeping their access and their place in the room; and a “griot role transferred” entry is written to the Governance Ledger.

8.3 Designated Successor

A Griot may name a Successor in advance so the family knows who is intended to carry the role next. Designation expresses intent; the transfer of authority still occurs through the handoff process (Section 8.2) or the death/incapacity process (Section 8.4).

8.4 When the Griot dies or can no longer act

If a Griot dies, becomes incapacitated, or becomes unreachable for a sustained period, the room must not be left frozen. Because the Griot field is protected and cannot be reassigned by an ordinary member, this transition is handled by JoMar as a deliberate, verified, server-side action, on the following basis:

1 If a Successor was designated, JoMar transfers the role to that Successor on satisfactory proof of the triggering event and verification of the Successor’s identity. 2 If no Successor was designated, the Family Council may petition JoMar to install a new Griot from among the active members, with appropriate documentation and identity verification. 3 The event is logged. Like every other succession, the transfer is written to the Governance Ledger, naming the outgoing and incoming Griot and the basis for the transfer.

9. The Governance Ledger

The Governance Ledger is the room’s official, append-only record of governance actions. It captures events such as the room’s creation, invitations, members joining, additions and changes to Living History, and transfers of the Griot role. Entries are timestamped and attributed. Sensitive events are recorded server-side, so an entry cannot be forged by a modified client.

The Ledger is visible to members and is not editable or erasable from inside the app. Its purpose is trust: anyone in the family can see how the record came to be what it is, and stewardship is never silent.

10. Living and Deceased Persons

Heritage work is mostly about the dead, but rooms hold information about the living too — the members themselves and the living relatives named in stories and trees. The two are not treated the same.

• Deceased persons. The reconstruction of a deceased ancestor’s life — names, dates, relationships, stories, and images — is the heart of the room and is preserved as part of the shared family record.
• Living persons. Information about a living, identifiable person should be added only by someone with the authority or consent to share it. A living person has the right to have their own personal information handled under the Privacy Policy, including the right to request its removal (Section 11).

11. Removal of a Living Person’s Information

A living, identifiable person may ask that their own personal information be removed from a room, through the process described in the Privacy Policy and Consumer Data Rights materials. The room will remove or de-identify that person’s personal information to the extent it can be separated from the shared family record.

There is a real limit, stated plainly: shared history cannot always be unwound for one person without erasing it for everyone. Where a person’s identity is woven into a relationship or a story that belongs to others as much as to them, the room will remove the individual’s personal details (such as contact information and precise identifiers)

while preserving the family’s shared account. The Griot and JoMar will work in good faith to honour the request as fully as the shared nature of the record allows.

12. JoMar’s Role and Limits

JoMar Business Solutions builds, hosts, and maintains the Legacy Room platform and keeps the Governance Ledger running. Within a family’s room, JoMar’s role is custodial and technical, not familial.

• JoMar is not a member of any family and is not the Griot.
• JoMar does not own the family’s content (see the Contributor Agreement).
• JoMar does not adjudicate disputes about a family’s history (Section 7).
• JoMar acts on a Griot’s lawful instructions and performs the deliberate, server-side actions this Constitution reserves to it — chiefly succession in the death/incapacity case (Section 8.4) and lawful data-rights requests (Section 11).
• JoMar maintains the protections that keep the room’s identity, the Griot field, and the Ledger from being altered by ordinary client actions.

13. Continuity of the Platform

A room plans for the day its Griot can no longer serve (Section 8). Families deserve the same assurance about the platform itself: their history should not be hostage to one company’s continued existence. JoMar makes the following commitments.

• Your record is always exportable. At any time, a room may export its records and Living History in a structured, commonly used format, so the family keeps its own copy independent of the platform.
• Ownership does not change hands with the platform. A family’s content belongs to its contributors (Contributor Agreement §3), not to JoMar. A change in who operates the platform does not change who owns the family’s memory.
• Business transfer. If JoMar is sold, merged, or acquired, a room and its records may transfer to the successor, which will be bound by this Constitution and the other Legacy Room documents. Families will be notified in advance.
• Wind-down. If JoMar ever discontinues the platform, JoMar will give advance notice and a reasonable window for every room to export its complete record before access ends, and will make reasonable efforts to provide a migration path.

14. Relationship to the Other Legal Documents

This Constitution is part of the Legacy Room legal set and is read together with the Terms of Service, the Privacy Policy, and the Contributor Agreement. This Constitution controls questions of in-room governance — the Griot role, membership, succession, the Ledger, and how records become official. The Contributor Agreement controls ownership of and the licence to family content. The Privacy Policy and related data-rights materials control how personal information is handled. The Terms of Service control the commercial relationship and everything not otherwise assigned. If a governance term here conflicts with another document on a governance question, this Constitution governs that question.

15. Amendment of This Constitution

JoMar may update this Constitution as the platform evolves. Material changes will be communicated by email and in-app notice at least fourteen (14) days before they take effect, consistent with the other Legacy Room documents. Continued use of a room after a change takes effect indicates acceptance of the updated Constitution.

Acknowledgment

By creating or joining a Family Room, the Founder and each member acknowledge that they have read this Constitution, understand that the Legacy Room holds a shared family record under the stewardship of a Griot, and agree to govern their participation in the room according to it. A member’s acceptance is recorded electronically — name, email, the version accepted, and the date and time — and a member may request a copy of that record at any time.

1. About This Addendum

This Consumer Data Rights Addendum (“Addendum”) explains the specific rights you have over the personal information JoMar Business Solutions™ holds about you under U.S. state consumer-privacy laws. It supplements the Privacy Policy. Where this Addendum and the Privacy Policy conflict, the document that gives you greater rights controls.

2. California — CCPA / CPRA

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act, gives you the rights to: know what personal information we collect, its sources, purposes, and the categories of parties we share it with; access the specific pieces we hold; correct inaccurate information; delete information we collected from you (subject to legal exceptions and the shared-record limit in §5); receive a portable copy; limit the use of sensitive personal information to what is necessary to provide the Platform; designate an authorised agent; and not be discriminated against for exercising these rights. We do not sell personal information or share it for cross-context behavioural advertising, so the “Do Not Sell or Share” right does not apply because we do not engage in those practices.

3. Texas — TDPSA

Texas residents have rights under the Texas Data Privacy and Security Act to access, correct, delete, and obtain a portable copy of personal information, and to opt out of targeted advertising, the sale of personal data, and certain profiling. We do not engage in targeted advertising, do not sell personal data, and do not use personal data for profiling that produces legal or similarly significant effects. Appeals may be sent to leslie@jomarbusinesssolutions.com with the subject “TDPSA Appeal”; if denied, you may contact the Texas Attorney General at texasattorneygeneral.gov.

4. Other States

Residents of Virginia, Colorado, Connecticut, Utah, Oregon, Montana, and other states with comprehensive privacy laws have similar rights — typically access, correction, deletion, portability, and opt-out of sales or targeted advertising. We treat similar rights similarly across states and will honour verifiable requests from residents of any state with an applicable law, within the timeframe that law requires (typically 30–45 days).

5. How a Deletion Right Meets a Shared Family Record

The Legacy Room is built around a shared record that many people contribute to and rely on. That makes deletion different here than in a single-user product, and we want to be honest about it.

• Your account and private personal data: you can delete these. We will delete or de-identify your personal information, subject to records we are legally required to keep (such as billing and acceptance records).
• The shared family record you contributed to: stories, images, documents, and relationships you added for the family’s benefit may be retained as part of that room under the Griot’s stewardship, on the basis of the legitimate interests and rights of the other family members who rely on that record. This is an exception to deletion recognised by state privacy laws for the rights and interests of others.
• A living person’s own details: a living, identifiable person may have their own personal details (such as contact information and precise identifiers) removed or de-identified to the extent they can be separated from the shared account.

6. Requests About Other People

Because a room holds information about people who are not the account holder, a rights request can come from a member about themselves, or from a living person who is described in a room but does not hold an account. We will verify the requester’s identity and relationship to the information, refer requests about a family’s shared record to the appropriate steward where suitable, and act on a living person’s request about their own personal information under §5. We do not use this information to profile or market to the people a room describes.

7. Artificial Intelligence and Automated Processing

The Platform uses Anthropic’s Claude for research and reconstruction. This processing is interactive and educational; it does not make decisions that produce legal or similarly significant effects on you. The AI does not set your access or pricing, determine eligibility for any third-party product, or act on your behalf. Data sent to the AI is not used to train its models when accessed through our integration. You may decline AI features and may request deletion of your AI interaction history.

8. Subprocessors

We use the subprocessors listed in the Privacy Policy (Google Firebase, Netlify, Cloudflare, Anthropic, Stripe, the print-fulfilment provider, Resend/SendGrid, and Sentry), each contractually bound to protect your information. If we add a subprocessor that handles your personal information, we will update this Addendum and the Privacy Policy and provide notice at least 14 days before the new subprocessor begins handling your data.

9. How to Exercise Your Rights

Send a request to leslie@jomarbusinesssolutions.com with the subject “Privacy Rights Request,” or by mail to JoMar Business Solutions™, Attn: Privacy Rights, 3000 S Hulen Street, Suite 124-964, Fort Worth, TX 76109. Include your full name, the email on your account, the right you are exercising, and your state of residence.

• Verification: for most requests we confirm the request from the email on your account; for sensitive operations we may ask additional questions.
• Authorised agents: you may designate an agent in writing; we may verify the agent’s identity and authority.
• Response time: 45 days for state-law requests (with a possible 45-day extension for complex requests); 30 days for other requests.
• No fee: for your first request in any 12-month period.
• Appeals: if we deny a request you may appeal in writing; we respond within 60 days and, if we still deny, explain how to contact your state attorney general.

10. Complaints

If you believe we have violated your rights and we have not resolved your concern, you may complain to your state attorney general (texasattorneygeneral.gov for Texas), the California Privacy Protection Agency (cppa.ca.gov) for California residents, or the Federal Trade Commission (reportfraud.ftc.gov).

11. Updates and Contact

We may update this Addendum as laws change or our practices evolve. Material changes are communicated by email at least 14 days before they take effect. Contact: Leslie Green-Wallace, Privacy Rights Officer, leslie@jomarbusinesssolutions.com.

Acceptance

Your acceptance of this Addendum is recorded electronically at signup or when you accept an invitation. The record includes your name, email, the version accepted, and the date and time. You may request a copy at any time by emailing leslie@jomarbusinesssolutions.com.